Volleyball Camp Director Checklist

☀️ Summer Camp To-Do List

Our goal: Provide a quick, easy-to-follow checklist to help you prep before, during, and after camp. Scroll down for tips and tools to ensure your camp season is smooth, safe, and successful!

🌟 NEW FOR 2025: Camp & Director Awards!

Summer is here and camps are launching next week—perfect timing for something exciting:
The Top-Rated Camp & Director Awards! Think of it as the Oscars of summer camps. Based on thousands of parent surveys, this program recognizes top-performing directors and boosts camp revenue, enrollment, and parent satisfaction.

• Best in Class Playbook - Volleyball
• Best in Class Camp Award

📎 See the attached document for more details on awards and prizes.

Don’t forget: Our “Best in Class” recognition is tied to parent feedback. QR codes for surveys make this easier than ever (insert links and visuals where applicable).

✅ BEFORE CAMP

1. Best-in-Class Camp Preparation

• Communicate with Parents
  • Early, proactive communication helps set expectations, reduce confusion, and highlight exciting activities campers may forget to mention at home! Here are some examples!
  • Use the Best-in-Class Guide. This isn’t a drill book—you’ve got that covered. It’s full of best practices to help you plan efficiently, communicate effectively, and run a top-notch camp.

• Visit Your Director Portal
  • Your one-stop shop for all camp info is linked here. Need help logging in or want a quick tutorial? Just reach out!

• Promote Camp Core Values
  • We believe in: Respect, Responsibility, Sportsmanship, and Fun. Please share and reinforce these with your staff and campers.
  • Use Core Values Award Certificates to celebrate values in action! "Camp Core Values"
    • Sportsmanship
    • Responsibility
    • Respect
    • Fun

• Aim for a Best-in-Class Award.
  • Leverage US Sports Camps' resources + your sport expertise for a chance to earn top honors at the end of the summer.
    • Best in Class Camp Award

2. Staff Uniforms & Camp Supplies

• Take inventory using our Camp Supply Checklist. Need something? Let us know ASAP.

• Uniforms & Camper Tees- We try our best to match your size requests, but may substitute based on availability—larger sizes usually work well.

• Volleyball Purchases - see Q&A below!

• Still need to complete the uniform form? Click here to complete.

3. Camp Safety

• Two weeks before camp, ensure all staff complete their Ankored requirements.

• Ankored Support is available for "Office Hours," drop-in Zoom sessions to answer any questions or troubleshoot any challenges.

  • Tuesday, June 17:   1-2pm ET (10am PT)
  • Thursday, June 19:   4-5pm ET (1pm PT)
  • Friday, June 20:     2-3pm ET (11am PT)
  • Tuesday, June 24:   1-2pm ET (10am PT)
  • Thursday, June 26:   4-5pm ET (1pm PT)
  • Friday, June 27:     2-3pm ET (11am PT)
  • Meeting Host: [email protected]
  • Join Zoom Meeting: https://us02web.zoom.us/j/86892521706?pwd=F71JgF6FCT4UX67GlOLDU5Pml

• Create and distribute an emergency preparedness plan.

• Take daily attendance in the Director Portal

🏕️ DURING CAMP

1. Share the Excitement!

• Keep parents updated via email.

• Social media tip: Tag us! @ussportscamps

• Take lots of photos and include them in your mid-week parent update.

2. Prevent & Report Incidents

• Be extra attentive during:

  • Camper check-in/check-out

  • Downtime

  • Dorms (overnight camps resources).

• Submit Incident Reports immediately for any camper or staff injuries, extreme behavioral issues, or suspected child abuse. Incident Report Form

4. Improve in Real-Time

• Running multiple sessions? Use this link to review live survey results and make quick improvements.

✅ AFTER CAMP

1. Collect Camp Surveys

• Remind parents at check-out to complete the survey—it makes a huge difference! Post this QR code flyer so parents can access the survey quickly!

• Hosting multiple weeks? Review survey feedback to improve each session.

2. Tipalti Payments

• Log in and verify your payment information to avoid delays.

3. Capture Memories

• Take and upload high-quality photos. Upload photos here.

4. Leftover Camp Product?

• Store any leftover camp gear & branding to be used at your camps for the next several years!

👋 New Director?

Welcome! We’re so glad you’re here. Reach out if you need help with anything—seriously, anything.

💬 Give Us Feedback!

We want to get better too. Share your thoughts here with us after your final camp session.

From left to right (Megan, Cristina, Jenn, Kelsey, Baylie). Over the last six months, we've added Jackson and Jason to our team!

Additional Resources:

1. Looking for more resources?
2. Volleyball Purchases - Make sure campers who purchased a volleyball take one home with them!
3. Contact information for the Volleyball Team Members